Effective meeting management is a requirement for driving productivity in any organization. The challenge of staying on top of action items and important details can overwhelm even the most organized teams.
AI meeting assistants can automate these tasks to help teams focus on the conversation instead of administrative burdens.
This blog will explore the best AI meeting assistants available today. We’ll highlight how they can simplify processes like recording and summarizing conversations. Odin AI, in particular, stands out with its advanced AI-driven features designed to upgrade your meetings and improve collaboration.
Want to simplify your meetings? Try Odin AI
What is an AI Meeting Assistant?
An AI meeting assistant is a tool that uses artificial intelligence to improve online meetings. They integrate with your chosen video conferencing platform to automate tasks like:
- Note-taking
- Transcription
- Generating action items
- Sending follow-up emails
The main function of an AI meeting assistant is to increase productivity during virtual meetings by reducing manual work and organizing conversations.
Participants can focus on discussions without worrying about capturing details. After the meeting, they can easily access key insights from the audio and video files the AI tool recorded.
Supercharge your meetings with Odin AI. Book a demo today!
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10 Top Picks for AI Meeting Assistants
Recording and summarizing meetings shouldn’t be hard work. AI meeting assistants make the process smoother through collaboration tools and time saving features.
Here are 10 AI assistants that can support you during team calls:
#1 Odin AI
Odin AI is an advanced meeting assistant that uses generative AI to automate workflows. It offers a powerful suite of features to transform your meetings into actionable insights. From capturing meeting details in real time to sending follow-ups, Odin AI takes the complexity out of the meeting process.
The AI Notetaker also integrates with project management tools and video conferencing software like Microsoft Teams and Google Meet. Meeting participants can generate AI meeting notes without extensive manual setup.
Odin’s meeting assistant is compatible with diverse departments, such as marketing, HR and recruiting, sales teams, and IT. Due to its conversation intelligence features, it can even be used for cross-functional projects to facilitate collaboration.
Here are some of Odin AI’s core capabilities:
- Pre-meeting reminders for all team members involved
- Speaker-tagged transcriptions with 96% accuracy
- Intelligent summaries and action items that can be shared across teams and platforms
- AI-powered search to quickly find and extract valuable information from a knowledge base
- Unlimited transcriptions and recordings stored in one place via the Odin Dashboard
- Customizable meeting setup to control which meetings Odin joins, who receives summaries, and the language model used
- Meeting-based automation triggers for follow-up actions and reminders based on meeting outcomes
Pricing:
- Pro: $79/seat/month for individuals and small teams
- Enterprise: Custom pricing for larger teams and corporations
Get instant notes and insights from your meetings with Odin AI!
#2 Fireflies
Source: Fireflies.ai
Fireflies.ai is an AI-powered meeting assistant that automates recording, transcribing, and summarizing conversations during meetings. It integrates with many video conferencing platforms, such as Zoom, Microsoft Teams, and Google Meet.
The platform offers collaborative editing, where users can add comments, highlight important sections, and search through transcripts from AI meetings. All recordings are stored securely in the cloud so team members can easily access information when needed.
In the Fireflies.ai dashboard, you can organize meetings into channels with the appropriate team members or departments. Users can also set custom privacy controls so only the necessary information is visible to the team members involved in each project.
Pricing:
- Free: $0 for 800 mins of storage/seat
- Pro: $18 per seat/month billed annually for 8,000 mins of storage/seat
- Business: $29 per seat/month billed annually, suitable for fast-growing businesses
- Enterprise: $39 per seat/month billed annually, suitable for large-scale corporations
#3 Otter
Source: Otter.ai
Otter.ai is an AI meeting assistant that transcribes meetings and summarizes discussions. Your entire team can use the platform across devices like iOS and Android. Its OtterPilot feature automatically joins and records meetings on Zoom, Google Meet, and Microsoft Teams.
The platform also supports collaboration by allowing users to share meeting notes through Slack, Salesforce, and Google Workspace. Your team can easily integrate meeting outcomes into their broader workflows. If you require more advanced integrations, consider Otter alternatives for your team.
Otter can automatically assign action items to the relevant team members to keep everyone aligned in the next steps. It integrates with other tools like Salesforce, HubSpot, Egnyte, Amazon S3, Snowflake, and Microsoft SharePoint, depending on your system.
Pricing:
- Basic: Free plan with 300 monthly transcription minutes
- Pro: $16.99 USD per user/month with 1,200 monthly transcription minutes
- Business: $30 USD per user/month with 6,000 monthly transcription minutes
- Enterprise: Custom pricing available upon demo
#4 Fathom
Source: Fathom.video
Fathom is an AI notetaker software designed to summarize meetings and improve team productivity. It records meetings and provides detailed transcriptions so users can search and reference specific parts of the conversation.
The platform’s key feature is letting users share and highlight clips from meetings. Meeting participants can focus on the most important segments rather than sending full transcripts. Fathom also integrates with HubSpot, Notion, and Zapier to automate and organize workflows.
With its AI capabilities, you can ask Fathom questions about the meeting to retrieve insights or clarify details from the discussion. For teams looking for more advanced capabilities, there are Fathom alternatives you can consider.
Pricing:
- Free version with unlimited recording, transcription, and summarization
- Premium: $19/mo per user with AI-generated action items and 12 meeting summary templates
- Team Edition: $29/mo per user with additional integrations and features
- Team Edition Pro: $39/mo per user with advanced compliance options
#5 Avoma
Source: Avoma.com
Avoma is an AI meeting assistant for teams and professionals. It offers tools for automating meeting management, from scheduling and transcriptions to actionable follow-ups. The platform supports recording for video meetings across its entire lifecycle.
Before the meeting, Avoma provides participants with scheduling and agenda templates. Team members who cannot attend will also receive no-show reminders. The whole process is automated for easier collaboration.
For meeting leaders, Avoma has conversion and revenue intelligence features that outline critical insights for data-driven decisions and coaching. You’ll get info on engagement, speaking time, and other metrics that can be used to improve future meetings.
Pricing:
- Basic: Free with recording & transcription and limited AI-generated notes
- Starter: $24/user/mo, billed annually with advanced AI-generated notes
- Plus: $59/user/mo, billed annually with CRM dialer integration
- Business: $99/user/mo, billed annually with deal risk alerts & forecasting
- Enterprise: $109/user/mo, billed annually with quarterly review & trainings
#6 tl;dv
Source: tldv.io
tl;dv is an AI meeting app that automatically records and transcribes meetings. The platform provides easy-to-search notes that capture key points and discussions. It can also schedule meetings so users stay engaged in the conversation without worrying about manual note-taking.
With support for transcription in over 30 languages, tl; DV is suited for global teams that need to record meeting notes in multiple languages. Companies can benefit from its performance monitoring features, which let managers track participation and meeting outcomes over time.
Pricing:
- Free: $0 with unlimited meetings and viewers
- Pro: For small teams, $29 per seat/month/billed annually
- Business: For scaling Sales & CS teams, $98 per seat/month/billed annually
- Enterprise: custom pricing available upon demo
#7 Fellow
Source: Fellow.app
Fellow is an AI-powered meeting management solution for teams to organize, track, and improve their meetings. Users can collaborate on meeting agendas before the session to stay in sync with projects. Its free version can record 25 meetings and record 900 transcription minutes.
The platform connects with tools like Google Calendar, Slack, Trello, and Asana to align meeting outcomes with your team’s existing systems. Fellow also offers customizable meeting templates to standardize meeting processes across different departments and functions.
Pricing:
- Free: $0
- Pro: $7 per user/month billed annually with access to AI Copilot
- Business: $10 per user/month billed annually with note-locking feature
- Enterprise: custom pricing available upon contact
#8 Equal Time
Source: Equaltime.io
Equal Time is an AI companion used to transcribe meetings and generate action items. During virtual and hybrid calls, the platform measures participants’ speaking time to gain insights into who is speaking the most. This feature assists in ensuring that all voices are heard equally based on real-time participation.
Equal Time’s goal is to support teams in leading more inclusive meetings teams with unbiased insights rather than subjective opinions. Users can integrate this software with Zoom, Google Meet, and Microsoft Teams for internal meetings.
Pricing:
- Equal Time Premium: $18 per month with unlimited usage
- Equal Time Team: $79 per month with administrative oversight and team-wide metrics
- Company License: custom pricing available upon request
#9 Sembly
Source: Sembly.ai
Sembly is meeting notes software that provides insights and summaries during and after meetings. Its Sembly Tasks feature turns conversations into actionable tasks. Teams can create, assign, and track tasks directly from the meeting notes for better accountability and follow-through.
With its AI Artifacts tool, Sembly generates documents like project plans and sales proposals from meeting discussions. You can export these files into Microsoft Word or PDF for instant sharing across apps.
There’s also a multi-meeting AI chat feature suitable for cross-meeting notes.
Pricing:
- Personal: $0 for 60 minutes/month of online recordings
- Professional: $15/month for unlimited online recording and 1 workspace member
- Team: $29/per seat/month for 40 workspace members
- Enterprise: custom pricing available upon request
#10 Nyota
Source: Nyota.ai
Nyota is an AI meeting assistant for automated note-taking, task assignments, and follow-ups. It generates meeting summaries for organized notes across the team.
During or after meetings, Nyota helps assign tasks and track action items. Relevant team members can stay accountable for deadlines and key project milestones. The platform also offers a range of collaborative features, such as shared agendas and team updates.
Nyota has meeting planning capabilities that sends out timely reminders for upcoming events. You can even set the agenda beforehand with AI powered suggestions.
Pricing:
- Starter: $12/month for 5 hours of meetings per month
- Professional: $39/month for 30 hours of meetings per month
- Growth: $89/month for 70 hours of meetings per month
- Enterprise: custom pricing available upon request
Stop wasting precious time during meetings. Try Odin AI today!
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Key Features of AI Meeting Assistant Software
With all the available meeting assistant software, it can get challenging to choose the best option for your team. Knowing which features to prioritize can help guide you in your decision. Below are some of the key points to consider:
Instant Meeting Summaries and Notes
A good AI meeting assistant has advanced note-taking and transcription capabilities that generate accurate and detailed meeting recaps. It’s best to look for a platform with natural language processing and built-in conversational AI tools.
A high-quality transcription with accuracy rates of 90% or higher is ideal. Odin AI, for instance, offers a 96% transcription accuracy with the option to customize its AI language model. You can review meeting notes and ask follow-up questions for instant insights.
Action Item Tracking
Assigning and tracking action items is a major requirement for the best AI meeting assistant. Ideally, there should be options to set reminders and follow-up notifications for action items.
Your platform should have available integrations with project management tools for a more streamlined task assignment.
Odin AI boasts over a hundred custom integration solutions with major platforms like:
- Asana
- ClickUp
- Hubspot
- Monday
- Slack
- Trello, and more
You have countless options to automate your existing workflows post-meeting. In addition, your team members benefit from more organized task tracking across multiple projects.
Intelligent Meeting Search
AI-powered search functionality lets you quickly find specific meetings, notes, and action items from meeting transcripts.
Your AI meeting assistant needs a feature to filter and sort search results for easy navigation. Options for filtering meetings by date, time, and attendees will make your team’s life a lot easier.
Looking for an all-in-one meeting solution? Odin AI is the answer.
How to Choose the Right AI Meeting Assistant Tool
Choosing the right AI meeting assistant tool can greatly impact your team’s productivity and simplify meeting management. To find the best fit, it’s important to start by understanding your team’s specific needs and workflow requirements.
1. Assess Your Meeting Management Needs
Start by evaluating your team’s meeting habits and specific requirements. Consider factors like:
- Number of meetings you typically hold
- Usual number of attendees
- How often meetings occur
Think about whether you need customization options or integrations with existing tools like video conferencing software or calendars.
2. Read Reviews and Compare Tools
Once you’ve identified your needs, research different AI meeting assistant tools. Read user reviews to gain insights into the pros and cons of each option and compare the features and pricing structures.
Look for tools that fit within your budget but also offer the scalability and flexibility to grow with your team’s needs. Odin AI, for example, can support businesses of all sizes, from small teams to larger, corporate-level enterprises.
3. Consult Your Team
Before making a final decision, involve your team in the selection process. Gathering feedback from those who will use the tool ensures that the chosen AI meeting assistant aligns with everyone’s preferences and workflow.
Consulting your team also helps increase buy-in, which can lead to a smoother transition and more effective use of the tool once implemented.
Transform Meetings into Actionable Insights With Odin AI
The right AI meeting assistant improves team collaboration, automates key tasks, and contributes to more productive meetings. You can choose a solution that best fits your workflow by carefully assessing your team’s needs.
For teams looking for a powerful, feature-rich solution, Odin AI offers an excellent combination of advanced transcription, seamless task integration, and customizable meeting summaries.
With its ability to work across various platforms like Zoom, Microsoft Teams, and Google Meet, Odin AI takes care of all the tedious meeting tasks.
Try Odin AI today and experience how AI-powered meeting assistance can transform the way your team works.
Have more questions?
Contact our sales team to learn more about how Odin AI can benefit your business.
FAQs About the Best AI Meeting Assistant
Odin AI is the best AI for meeting minutes. It offers offer real-time transcription, automatic generation of meeting summaries, and action item tracking. Odin AI is known for its comprehensive features, including easy integration with video conferencing tools and task management platforms.
For meeting-related tasks, Odin AI is highly regarded for its ability to transcribe meetings, track action items, and generate summaries. If you're looking for a more general-purpose AI assistant, tools like Google Assistant, Siri, or Amazon Alexa can help with simple automation and reminder tasks.
Yes, AI note-takers like Odin AI can be used for in-person meetings. It can capture and transcribe audio from in-person conversations. AI assistants use your device’s microphone to record and process conversations, making them ideal for virtual and face-to-face meetings.
ChatGPT can assist with taking meeting minutes if provided with a summary of key points, decisions, and action items from the meeting. However, unlike specialized AI meeting assistants, it does not have built-in audio transcription capabilities. You would need to input the details manually, and ChatGPT can help format the information and provide a clear summary for meeting minutes.
Key features to consider include real-time transcription, action item tracking, integration with other tools (such as project management and calendar apps), meeting summaries, and task automation. Seamless integration with video conferencing platforms like Zoom or Microsoft Teams is also important.
AI meeting assistants use natural language processing (NLP) and machine learning to understand and transcribe conversations in real time. They capture key points, generate summaries, and create action items automatically during or after a meeting.
Most AI meeting assistants are compatible with popular video conferencing tools like Zoom, Microsoft Teams, and Google Meet. It’s important to check the specific integrations offered by the AI assistant you're considering.
Many AI meeting assistants support multiple languages for transcription and note-taking. However, the range of languages supported varies between tools, so it's important to verify if your preferred language is available.
