10 Best AI Meeting Note Taker Tools (Full Comparison)

Meetings are important for collaboration, decision-making, and project management in any organization.

However, keeping track of every action item or key point during the discussion can be challenging, especially for remote or hybrid teams. This is where an AI note taker can help.

AI meeting note takers are software that automates the process of capturing, transcribing, and summarizing meetings.

With their advanced features, you can make sure that nothing is missed during your meetings. Participants can focus on the conversation rather than on taking notes.

In this guide, we’ll cover the ten best AI meeting note takers on the market. We’ll also talk about the key features to look for and how to choose the right one for your team’s needs.

How Does an AI Meeting Note Taker Work?

AI meeting note takers rely on a combination of technologies to deliver accurate and useful meeting notes:

Automatic Speech Recognition (ASR)

Automatic Speech Recognition (ASR) converts spoken language into written text. When someone talks during a meeting, ASR listens to spoken words and transcribes them into text in real time. This transcription forms the basis of the AI meeting notes.

The accuracy of ASR is important because it impacts the quality of the meeting notes. A highly accurate ASR system can capture complex terminology or industry-specific jargon so the notes more reliable.

While ASR technology has improved significantly, it can still face challenges in certain scenarios, such as:

• When multiple people speak simultaneously

• When there is background noise

• When the speaker has a strong accent

High-quality AI meeting note takers are designed to handle these challenges by filtering out noise and distinguishing between speakers.

Natural Language Processing (NLP)

Natural Language Processing (NLP) is a branch of artificial intelligence that concentrates on enabling computers to understand and interact with human language. NLP forms a core part of conversational AI where chatbots understand the words, as well as the meaning and context behind them.

Through NLP, AI meeting note takers can:

• Summarize the discussion

• Identify key points from specific speakers

• Extract action items from a transcript.

If the note taker supports AI chatbot capabilities, it can also categorize parts of the conversation for more organized notes.

One caveat is that NLP can be complex since human language is full of subtleties, like idioms and slang. For example, the phrase “Let’s table this discussion” means to postpone the topic in American English. In British English, however, it might mean to bring it up for discussion.

Machine Learning (ML)

Machine Learning (ML) is a form of artificial intelligence that enables systems to learn from data and gradually improve their performance. ML helps improve the effectiveness of both ASR and NLP by learning from past experiences. It can analyze the transcripts and notes from past meetings to identify patterns.

Your AI note taker might eventually learn to:

• Recognize voices

• Understand specific accents

• Predict the kinds of phrases your team is likely to use

In the early stages of using an AI meeting note taker, the system might not be as accurate since it hasn’t yet learned from enough data. It’s important to manage your ML system to avoid learning incorrect patterns or biases, which could affect the quality of the meeting notes.

The 10 Best AI Meeting Note Takers

When it comes to choosing the best AI meeting note taker, it’s important to consider the specific needs of your team and the features that each tool offers. Below are 10 of the top AI meeting note takers available today.

1. Odin AI

Odin AI is one of the most powerful AI meeting note-takers available, thanks to its advanced transcription technology and wide integration options. It’s the solution for teams that need precision, efficiency, and flexibility in their meeting documentation.

The key features of Odin AI include:

• Highly Accurate Transcription Engine: Powered by conversational AI, Odin AI delivers precise and reliable transcriptions, even in challenging environments.

• Customizable Meeting Summaries and Notes: Users can tailor the level of detail, choosing between a verbatim transcript or a high-level summary.

• Integration with Project Management Tools: Odin AI integrates seamlessly with tools like Asana, Trello, and Jira.

• Departmental Use Cases: HR teams can use Odin AI to implement recruiting automation tools and build a recruitment assistant directly on the platform.

• Intelligent Noise Filtering and Speaker Identification: Odin AI minimizes background noise and accurately distinguishes between speakers.

• User-Friendly Interface: Odin AI’s clean, intuitive dashboard allows both tech-savvy users and those with minimal experience to quickly access and navigate transcripts, summaries, and other key features.

If you’re ready to improve your team’s meeting documentation and workflow, book a demo with Odin AI today.

2. Otter.ai

Source: Otter.ai

Otter.ai has a wide range of features ideal for both small and large teams.

It provides a cost-effective solution for real-time transcription and meeting documentation with its flexible pricing plans. Higher-tier options include advanced speaker identification and collaboration tools.

The platform excels at real-time transcription for in-person and virtual meetings, with speaker identification that accurately tracks who said what.

After each meeting, Otter.ai automatically generates customizable summaries. This allows users to choose between detailed transcripts or concise overviews of key points and action items.

Designed for collaboration, Otter.ai lets users highlight transcript sections, add comments, and share notes in real time. It also simplifies following-up tasks across departments.

3. Fireflies.ai

Source: Fireflies.ai

Fireflies.ai is an excellent choice for teams that conduct a high volume of meetings and require detailed reporting. It’s built to handle large amounts of meeting data, with flexible pricing plans that scale based on the needs of the team.

Advanced features like collaboration and analytics are available at higher-tier levels. This makes it adaptable for growing organizations.

The platform excels in generating comprehensive meeting summaries. It captures key discussion points, decisions, and action items. This allows teams to quickly review what was covered in a meeting and focus on follow-up actions without sifting through lengthy transcripts.

One of its standout features is the unlimited access to meeting recordings and transcriptions, ideal for teams that frequently hold long meetings.

This eliminates concerns over transcription limits or storage space. This adds significant value for teams with heavy meeting schedules.

4. Fathom

Source: Fathom.video

Fathom is an excellent choice for teams in need of a free AI meeting note taker with a solid feature set. It captures conversations in real time. This allows users to follow along with the transcription as the meeting unfolds.

The real-time documentation helps participants stay focused on the discussion.

Once the meeting concludes, Fathom automatically generates concise summaries that capture the essential discussion points and decisions made.

These summaries are particularly useful for quick reviews and efficient follow-ups. This saves time while ensuring no important information is missed.

Fathom integrates effortlessly with popular video conferencing platforms like Zoom and Google Meet. It makes it simple to set up and use without the need for complex configurations.

5. Sembly AI

Source: Sembly.ai

Sembly AI is a powerful AI meeting assistant that goes beyond basic transcription by offering tools to help users analyze meeting content and derive actionable insights.

With its advanced analytics features, Sembly AI helps teams improve communication and collaboration. It also offers flexible pricing plans, making it accessible to teams of various sizes.

Sembly AI stands out for its ability to analyze meeting content, identifying patterns, themes, and trends that can be leveraged to improve team communication and decision-making.

This analytics feature helps teams understand key areas of focus and improvement. In addition to its analytics, Sembly AI automatically generates concise meeting summaries that highlight important decisions, action items, and key discussion points.

Their summaries simplify follow-ups by ensuring all relevant details are clearly documented and easy to reference.

6. Rev

Source: Rev.ai

Rev stands out for its hybrid approach to meeting transcription. It combines AI-powered transcription with the option for human review.

This flexible solution makes sure that users can choose between quick, automated transcription and more precise, human-reviewed transcripts for meetings requiring flawless documentation.

One of Rev’s key strengths is its ability to offer both AI transcription and the option for human review. This added layer of accuracy is particularly useful for meetings where critical details must be captured without error.

Additionally, Rev features reliable speaker identification. It accurately labels different participants during meetings, which is especially helpful when multiple voices are involved.

7. MeetGeek

Source: MeetGeek.ai

MeetGeek is an AI-powered meeting assistant that excels in capturing detailed meeting notes and offering advanced search capabilities. It is specifically designed for teams that need to document meeting discussions and analyze them to generate actionable insights.

MeetGeek’s automatic summary feature generates concise, easy-to-read summaries after each meeting, highlighting key discussion points, decisions made, and action items.

These summaries provide teams with a quick overview of important details. Additionally, MeetGeek’s smart search functionality allows users to search through past meetings by keywords or phrases.

MeetGeek also integrates seamlessly with popular project management tools such as Slack and Trello. This integration makes sure that meeting summaries and action items can be directly linked to ongoing projects, helping teams streamline their workflow and improve overall productivity.

8. Avoma

Source: Avoma.com

Avoma is an AI-powered meeting assistant that captures and analyzes conversations with the goal of improving communication and collaboration, particularly among sales and customer service teams.

Its advanced features help teams track and optimize client interactions. This makes it a valuable tool for those looking to improve customer relationships and sales strategies.

Avoma’s conversation intelligence feature provides in-depth insights into meeting conversations. This helps sales and customer service teams better understand client needs and refine their approaches.

By analyzing conversations, Avoma enables teams to adjust their strategies to improve client engagement and outcomes. The platform also offers collaborative tools that allow users to add comments, highlight important sections, and share insights with team members.

Avoma integrates seamlessly with popular CRM systems like Salesforce. This allows teams to automatically log meeting details and action items directly into their workflow, streamlining follow-up and tracking processes.

This integration can support other automated tasks, such as invoice processing automation, ensuring that sales and service teams stay organized and focused on meeting client needs efficiently.

9. Socratic

Source: Socratic.org

Socratic is an AI-powered meeting assistant that provides concise meeting summaries and highlights key insights that make it easy for users to review key points quickly. It is designed for teams that want to focus on decision-making and follow-up actions without getting bogged down by lengthy meeting transcripts.

Socratic also offers a clean and minimalist interface. It makes it easy to get started with little to no learning curve.

10. Supernormal

Source: Supernormal.com

Supernormal is an AI-powered meeting assistant that automates note-taking and captures both video and audio during meetings. This makes it ideal for teams that need to review both visual and textual content for a more comprehensive understanding of the discussion.

The platform also automatically generates summaries. It highlights key points, decisions, and action items for quick review and effective follow-up.

With its collaboration features, Supernormal makes it easy to share meeting summaries and video highlights with team members. This facilitates seamless collaboration on post-meeting tasks and ensuring everyone stays aligned.

Benefits of Using AI Note Taking Tools

AI note taking tools offer a range of benefits that go beyond simple transcription. These tools can improve the overall meeting experience. They make it easier to track discussions, follow up on action items, and facilitate more productive meetings.

1. Improved Meeting Efficiency

AI meeting note-takers improve the entire documentation process. This allows participants to stay focused on the conversation. This results in a more organized and efficient meeting experience.

Real-time transcription provides a live feed of the discussion. This helps participants clarify points and makes sure everyone stays aligned during the meeting

Automatic meeting summaries make sure that no important detail is missed. This saves time by generating concise overviews of:

• Key points

• Decisions

• Action items

Improved follow-up is achieved when project management teams distribute AI-generated summaries to make sure all participants know their responsibilities and deadlines.

2. Increased Accuracy and Consistency

AI tools reduce the risk of human error and provide consistency in meeting documentation. This makes sure that every important point is captured accurately.

They also reduce mistakes that are often made during manual note-taking. You get consistent formats for tracking progress and action items, whether it’s from a daily stand-up or a quarterly review.

3. Better Focus and Participation

Automating the note-taking process leads to more collaborative and productive meetings.

Automating the note-taking process allows meeting participants to actively engage in discussions. AI tools document every aspect of the conversation, which includes:

• Discussion points

• Questions and answers

• Decisions made

• Action items

• Clarifications

• Feedback and suggestions

Encouraging team members to review AI-generated notes makes sure that key points are captured accurately. This leads to more reliable meeting documentation.

4. Easier Access to Meeting Records

AI note-taking tools provide easy access to past meeting data. This allows teams to quickly get the important information for follow-ups and decision-making.

Searchable transcripts allow teams to quickly find specific discussions or decisions by searching for keywords or phrases from previous meetings.

Organized summaries categorize meeting topics and action items. This makes it simple to review what was discussed and what needs to be done next.

5. Improved Accountability and Follow-Up

By automatically using meeting agendas AI tools increase accountability and help keep projects on track.

AI tools can automatically track action items assigned during meetings and remind participants to complete them.

Many AI meeting assistants integrate with popular task management tools, such as:

• Asana

• Trello

• Jira

• Microsoft Planner

This makes it easier to assign and track tasks within the team’s existing workflow.

Some AI meeting assistants can automatically schedule follow-up meetings, send reminders, and even prepare agendas based on previous meetings.

AI meeting assistants improve accountability by automatically tracking tasks and ensuring team members complete assigned action items.

Key Features of AI Meeting Assistants

AI meeting assistants come with a range of features designed to improve your meeting documentation. Understanding these features can help you choose the right tool for your needs.

1. Meeting Summaries and Notes

AI meeting assistants can summarize meetings that provide an overview of talking points in the discussion.

This saves time and makes sure nothing important is overlooked by leveraging generative AI. It’s particularly useful for lengthy meetings where critical information might be buried in a lot of discussions.

Similarly, you can learn how to extract text from PDF files in minutes for quick access to important information.

Many AI meeting assistants allow you to customize the format of your notes. This makes it easier to share and present the information in a way that suits your team’s needs.

2. Action Item Tracking

Tracking action items is important for making sure that tasks are completed on time. AI meeting assistants can automatically identify and record these items during the meeting.

Using NLP, these tools can identify when tasks are assigned during the meeting and create a list of action items.

Some AI assistants integrate with task management systems to send reminders to team members about their assigned tasks.

For teams that already use project management tools, AI meeting assistants can often integrate directly with these systems.

3. Integration with Third-Party Services

AI meeting assistants can integrate with other tools and platforms. This allows them to fit into your existing workflows.

AI meeting assistants can also integrate with video conferencing platforms like

• Zoom

• Google Meet

• Microsoft Teams

Integration with project management software like Asana, Trello, or Jira means that action items identified during the meeting can be directly added to your team’s task lists.

Additionally, for teams managing databases or needing deeper data analysis, you can explore MySQL Integration with Odin AI.

Many AI meeting assistants can save transcripts and summaries directly to cloud storage services like Google Drive, Dropbox, or OneDrive.

4. Security and Data Privacy

AI meeting assistants typically offer robust security features to protect your information.

Most AI meeting assistants use end-to-end encryption to make sure that your meeting data is secure both in transit and at rest. This means that your data is protected from unauthorized access at all times.

Meeting notes should be stored in compliance with regulations. This makes sure that your data is handled in accordance with the law.

Some important laws and regulations you should take note of can include:

• GDPR (General Data Protection Regulation)

• HIPAA (Health Insurance Portability and Accountability Act)

• CCPA (California Consumer Privacy Act)

• SOX (Sarbanes-Oxley Act)

• FERPA (Family Educational Rights and Privacy Act)

AI meeting assistants often include features that allow you to control who can access the meeting notes.

Always review the privacy policy of your AI meeting assistant to guarantee that your data is not being shared with third parties or used for purposes beyond meeting transcription.

5. Real-Time Transcription

Real-time transcription allows participants to see a live transcript of the meeting, which is useful for clarifying points and making sure that everyone is on the same page.

As the meeting progresses, the AI assistant transcribes the conversation in real time. This allows participants to follow along and correct any misunderstandings.

After the meeting, the transcript can be saved and searched. This makes it easy to find specific points from the discussion.

Some AI meeting assistants offer transcription in multiple languages. This makes them a great option for international teams.

How to Choose the Right AI Meeting Note Taking Tool

Selecting the best AI meeting note taking tool for your team involves considering several factors. Each tool offers different features, pricing models, and integration capabilities, so it’s important to choose one that aligns with your specific needs.

Below are the key considerations to keep in mind when selecting an AI meeting assistant.

1. Evaluate Key Features

Different AI meeting assistants come with varying sets of features. It’s important to identify the features that are most important for your team.

Look for tools that offer high transcription accuracy, particularly if your meetings involve technical jargon or multiple speakers.

Tools like GPT-4o Mini, now available on Odin AI, improve transcription accuracy by leveraging advanced AI capabilities to better understand and process language.

Consider whether the tool provides detailed summaries and notes that are easy to review. Tools that offer customizable summaries can be particularly useful for tailoring the output to your needs.

Some AI meeting assistants allow users to customize their experience, such as setting preferred formats for summaries or choosing which parts of the conversation to emphasize.

2. Assess Accuracy and Quality of Transcription

The accuracy of transcription is one of the most important factors to consider. Poor transcription quality can lead to misunderstandings and missed information, which can hinder productivity.

Before committing to a tool, it’s a good idea to test its transcription capabilities. Many AI meeting assistants offer free trials, which allow you to evaluate the accuracy of their transcriptions in real-time scenarios.

Tools that utilize advanced NLP algorithms tend to offer more accurate transcriptions, especially in meetings with complex or industry-specific language.

Additionally, some AI tools can be trained to recognize specific accents or speech patterns over time, similar to training an AI chatbot with your company data to improve its responses and performance.

3. Consider Your Budget

Budget is a key factor when selecting an AI meeting assistant, as pricing models can vary significantly. Options range from free versions with basic tools to premium packages with advanced features.

• Free tools: Tools like Fathom offer basic transcription and summarization features, which may be sufficient for smaller teams or those on a tight budget.

• Paid tools: Premium options generally provide more robust features, better transcription accuracy, and additional integrations. This makes them a good choice for teams with more complex needs.

Consider whether the tool can scale with your team as your needs grow. Some tools offer volume discounts or enterprise plans that could be more cost-effective for larger organizations.

4. Prioritize Ease of Use

An AI meeting assistant should be easy to set up and use. This allows your entire team to quickly adopt it without a steep learning curve.

Look for tools with a clean, intuitive interface that makes it easy to start, stop, and manage recordings. A user-friendly design will make sure that team members can use the tool with minimal training.

Consider the level of customer support offered. Good customer support can make a difference in how quickly your team adapts to the new tool.

Just as in e-commerce with AI chatbots improving customer experiences makes sure that users can maximize the tool’s potential. Some tools also offer onboarding services, which can be helpful for larger teams.

Some AI meeting assistants offer mobile apps that allow users to manage meetings and access notes on the go. This can be especially useful for teams that need to collaborate remotely or on the move.

5. Evaluate Customer Support and Community

Reliable customer support is important, especially when integrating a new tool into your workflow. Strong customer support makes sure that any issues are resolved quickly.

Check whether the tool offers 24/7 support, live chat, or only email-based assistance. The faster you can get help, the less downtime you’ll experience.

Some tools have active user communities where you can share tips, ask questions, and learn from other users’ experiences. This can be a valuable resource for getting the most out of your AI meeting assistant.

Best Practices for AI Meeting Note-Taking

Integrating an AI meeting note-taker into your workflow can greatly improve productivity, accuracy, and collaboration. However, to maximize its effectiveness, it’s important to follow best practices during every stage of the meeting process.

Below, we outline the key steps for successfully implementing AI meeting note-taking tools.

Pre-Meeting Preparation

Proper setup and preparation are essential for capturing high-quality meeting notes with AI tools. Here’s what you need to do before the meeting begins:

1. Set Up the AI Tool: Make sure the AI meeting note-taker is correctly linked to your video conferencing platform and test the audio quality.

2. Create a Clear Agenda: A well-defined agenda helps both participants and the AI tool stay focused on the key topics. The agenda also guides the AI in identifying the important points and decisions during the meeting.

3. Inform Participants: Let everyone know that the meeting will be recorded and transcribed. This encourages participants to speak and makes sure they are aware of the AI tool’s role.

4. Pre-Meeting Briefing: Conduct a quick briefing session with key stakeholders to go over the agenda and clarify expectations. This will make sure that the meeting stays on track.

During the Meeting

Following best practices during the meeting itself will help guarantee that the AI tool captures accurate and useful notes:

1. Encourage Clear Communication: Ask participants to speak clearly and avoid talking over one another. This minimizes confusion and helps the AI generate more accurate transcriptions.

2. Highlight Key Points: Some AI tools allow you to highlight important sections or mark specific parts of the conversation. Use this to emphasize critical decisions or action items.

3. Monitor Real-Time Transcription: If your AI tool provides real-time transcription, monitor it throughout the meeting. This allows you to catch any potential errors or misunderstandings and address them immediately.

4. Pause and Resume Transcription for Sensitive Topics: For discussions involving confidential or sensitive information, consider pausing the transcription feature. This makes sure that only relevant, non-sensitive details are included.

Post-Meeting Actions

The actions you take after the meeting are just as important as preparation and real-time monitoring. Follow these steps to guarantee a smooth follow-up process:

1. Review and Edit Notes: Review the AI-generated notes for accuracy. Make any necessary adjustments to make sure the notes fully capture the meeting’s content.

2. Share Meeting Summaries and Action Items: Distribute the meeting summary and any assigned action items to all participants. This makes sure everyone is aligned on the next steps and responsibilities.

3. Store Notes Securely: Make sure that the meeting notes are saved in a secure location, such as a cloud-based service or encrypted local storage. This protects your data from unauthorized access.

4. Schedule a Follow-Up Meeting: Based on the decisions made and action items assigned during the meeting, consider scheduling a follow-up meeting to track progress. This helps keep your projects on track.

Power Up Your Meetings with Odin AI Notetaker

Odin AI is the ultimate solution for teams that want to upgrade their meeting documentation.

With powerful AI-driven search capabilities and seamless integration with your favorite video conferencing tools, Odin AI makes sure that no important detail is ever missed.

Imagine being able to fully engage in your meetings because every key point, decision, and action item is being captured in one platform.

With Odin AI, you can improve how your team collaborates and simplify your workflow like never before.

Book a demo today and experience how automated meeting notes can boost your team’s productivity and collaboration.