The Best AI Tools for Business: 15 Top Picks for Better Productivity

Imagine having a team of intelligent tools that never sleep, constantly analyzing, automating, and accelerating your business processes.

Artificial Intelligence (AI) has brought this vision to life. These AI-powered solutions have become essential for companies aiming to stay competitive and efficient by managing everything from data analysis to customer interactions.

This blog dives into the best artificial intelligence tools available for businesses today. From improving workflow automation to delivering customer insights, these tools are designed to help teams streamline operations and make smarter choices without unnecessary complexity.

Among these top picks, Odin AI stands out for its unique ability to provide tailored business insights and simplify complex workflows.

With Odin AI’s capabilities, you’re not just adopting AI—you’re equipping your business with a strategic advantage in decision-making and productivity.

Book a demo with Odin AI and see how it simplifies your workflow!

What are AI Tools for Businesses?

AI tools use advanced technologies like machine learning and natural language processing (NLP) to carry out tasks that often require human intelligence. These tools assist businesses with tasks such as:

• Highlighting action items & deadlines from meetings

• Content generation for blogs, emails, social media

• FAQ handling

• Gathering customer feedback for marketing insights

• Design and configure chatbots without coding

• Automating responses to common customer queries

Machine learning enables AI tools to analyze data and adapt over time which help refine their performance based on past experiences.

NLP allows these tools to understand and respond to human language, which is especially valuable for AI-powered chatbots and writing assistants that interact with customers in a natural way.

Additionally, AI tools can process large volumes of data which generates insights that would be challenging and time-consuming to gather manually.

With tools like Google Docs and AI-driven chatbots, businesses can save time on repetitive work.

15 Artificial Intelligence Tools to Support Business Workflows

AI tools help simplify tasks, increase productivity, and provide valuable insights. These tools assist in project management, customer relationship management, social media management, and more.

The goal of each tool is to automate repetitive tasks, improve accuracy, and allow companies to focus on growth.

Here’s a selection of 15 artificial intelligence tools designed to support and streamline various business workflows.

1. Odin AI

Odin AI is a powerful, all-in-one AI platform that leverages machine learning to enhance business efficiency.

Recognized as one of the best AI tools for comprehensive business solutions, Odin AI incorporates advanced capabilities for easy access to business intelligence through natural language search, an AI-powered writing assistant to support content creation, and extensive automation features.

Data security and customization are core to Odin AI’s deployment strategy. With options for on-premise deployment, Odin AI guarantees that sensitive data remains secure and compliant with privacy regulations.

This secure setup is complemented by Odin’s no-code automation tools so users can set up automated processes effortlessly.

Among Odin AI’s robust features are AI Agents and Odin Automator, which support over 200 integrations to automate tasks like employee onboarding, project management, and customer support.

With solutions tailored for customer engagement, workflow automation, and data handling, Odin AI sets itself apart as a leading choice for businesses embracing AI-driven transformation.

Book a demo today!

Pricing

• Pro Plan: $79 per seat/month, suitable for up to 50 seats with 2000 credits per seat/month

• Enterprise Plan: Custom pricing available, which includes API access and tailored credits to meet specific corporate needs

Explore the future of AI with Odin AI and see how it can elevate your business operations. Book a demo today to witness Odin AI in action and experience seamless AI-driven transformation.

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The Ultimate Guide to No-Code Workflow Automation for Teams

2. HubSpot

Source: Hubspot.com

HubSpot is an AI-powered customer platform that connects marketing, sales, customer service, and operations into one ecosystem.

It offers AI features through its various “Hubs,” such as Marketing Hub, Sales Hub, and Service Hub, which focus on lead generation, customer relationship management, and automation.

HubSpot’s Breeze AI feature provides assistance in task management, automating work, and enriching customer data to improve efficiency.

With capabilities like data-driven insights, automated lead management, and personalized customer interactions, HubSpot suits businesses looking to improve customer engagement and operations.

Pricing

• Service Hub Starter: $20/month – Includes essential tools for customer service

• Starter Customer Platform: $20/month – Offers a suite combining marketing, sales, service

• Service Hub Professional: $100/month – Designed for scaling self-service and automation

• Service Hub Enterprise: Starting at $150/month – Offers advanced features for control and flexibility

3. Buffer

Source: Buffer.com

Buffer is an AI-powered social media management tool that helps businesses manage their social media strategy with features for content scheduling, audience engagement, and analytics.

Its AI assistant lets users generate social media post ideas, brainstorm content, and even repurpose posts across different platforms.

Buffer’s easy-to-use interface suits teams by offering seamless collaboration with permission levels and approval workflows that keep the team aligned on social campaigns.

Buffer also helps users grow their following with real-time analytics by suggesting ideal posting times and effective content strategies.

Pricing

• Free – Connect up to 3 channels, including planning & publishing tools, landing page builder, AI assistant

• Essentials: $6/month – Adds engagement tools and analytics reports

• Team: $12/month – Unlimited team members & clients, collaboration tools

• Agency: $120/month – Custom access & permissions, agency-friendly pricing

4. Tome AI

Source: Tome.app

Tome is an AI-powered sales assistant that supports outreach and account management by leveraging CRM and other data sources to deliver targeted insights.

With features designed to help sales teams break into key accounts, Tome provides tools to identify strategic initiatives, connect with decision-makers, and deliver personalized messages.

It includes integrations with sources such as job boards, company news, and industry trends so teams can approach each prospect with informed insights.

Tome also assists with preparing for meetings by providing briefs on key attendees and questions that guide discussions.

Pricing

• Basic: $0/month – Includes manual editing, template browsing, and unlimited sharing

• Professional: $20/month – Adds AI generation and design tools, engagement analytics, customized branding

• Enterprise: Contact sales – Includes all Professional features, plus AI research and personalization, custom AI output tuning

5. Notion AI

Source: Notion.so

Notion AI is an AI tool designed to improve productivity and workflows by integrating AI capabilities into the Notion workspace.

With features like cross-platform search, AI-powered content generation, insightful data analysis, and integrated chat functionalities powered by GPT-4 and Claude, Notion AI provides an all-in-one platform.

It supports integration with multiple applications so users can bring in data from Slack, Google Drive, and other sources. The platform offers data security with enterprise-grade encryption and compliance with standards like GDPR, SOC 2, and ISO 27001.

Pricing

• Plus: $22/month – Adds unlimited blocks, unlimited file uploads, custom automations

• Business: $28/month – Includes SAML SSO, private team spaces, bulk PDF export, advanced page analytics

• Enterprise: Contact Sales – Includes user provisioning, advanced security and controls, audit log, customer success manager

6. DreamHost AI Business Advisor

Source: Dreamhost.com

DreamHost’s AI Business Advisor is an AI-powered tool designed to provide personalized guidance for business owners to meet the needs of small and medium-sized enterprises.

Built on OpenAI’s latest technology, it offers insights on SEO, marketing, and website management to help businesses make data-driven decisions.

With features like customized training, curated prompts for productivity, and chat history continuation, users can manage tasks effectively. The AI Business Advisor also supports multiple task management.

Pricing

• Shared Starter: $4.95/month – Basic hosting with unlimited traffic, free SSL, AI Website Builder

• DreamPress: $19.95/month – WordPress-specific hosting for ~100k visitors, with 30GB SSD storage

• VPS Hosting: Starting at $15.00/month – Unlimited websites, 60GB SSD storage, free SSL

7. Google Docs with AI Features

Source: Cloud.google.com

Google Cloud’s Document AI provides a document processing tool that uawa generative AI to automate data extraction, improve document classification, and get insights from unstructured and structured data.

Integrated with tools like BigQuery and Vertex AI, it helps businesses automate tasks such as document classification, form parsing, and OCR.

Document AI is suitable for sectors that need advanced document analysis, from customer support to financial services.

Features like the Document AI Workbench facilitate custom processor building, Enterprise OCR, and pre-trained models for various document types.

Pricing

• Enterprise OCR: $1.50 per 1,000 pages (up to 5M pages), $0.60 per 1,000 pages (over 5M pages)

• OCR add-ons: $6 per 1,000 pages

• Custom Extractor & Form Parser: $30 per 1,000 pages (up to 1M pages), $20 per 1,000 pages (over 1M pages)

• Layout Parser: $10 per 1,000 pages

Boost your productivity with Odin AI—get started today!

8. Asana

Source: Asana.com

Asana AI aims to improve productivity by acting as a project management partner to help teams prioritize tasks, automate workflows, and adapt to changing organizational needs.

With AI-driven insights, Asana suggests priorities, automates manual work and provides adaptive solutions that streamline workflows across all project stages—from intake and planning to execution and reporting.

This tool is suitable for businesses aiming to reduce busy work and allow teams to focus on strategic initiatives. Asana AI suits task management and cross-functional collaboration.

Pricing

• Personal: Free forever for individuals and small teams managing basic tasks

• Starter: $10.99/month – Ideal for tracking project progress

• Advanced: $24.99/month – Includes comprehensive portfolio and goal management features

9. Zendesk

Source: Zendesk.com

Zendesk AI is a customer service platform that uses artificial intelligence to improve support experiences.

Built on billions of real customer interactions, Zendesk AI provides personalized assistance, automates routine tasks, and equips agents with tools to handle high volumes of queries.

Features include AI agents that automate interactions across multiple channels, agent copilot tools for contextual responses, and workflow automation to streamline operations.

With analytics capabilities, Zendesk AI helps businesses understand and meet customer needs effectively.

Pricing

• Suite Team: $55/month – Essential support tools, AI agents, and basic analytics

• Suite Growth: $89/month – Enhanced self-service, AI automations, and expanded analytics

• Suite Professional: $115/month – Advanced ticketing, custom routing, and collaboration tools

• Suite Enterprise: Custom pricing – Comprehensive solution with AI-powered content cues, custom roles, and permissions

10. Xero

Source: Xero.com

Xero is an AI accounting software for small businesses, accountants, and bookkeepers. It offers tools like bill payments, expense claims, bank connections, and project tracking.

Designed to support financial management, Xero automates everyday tasks by providing integrations with apps like Stripe, PayPal, and Shopify. Its user-friendly interface helps users manage their finances, from cash flow management to payroll processing.

Pricing

• Starter: $2.90/month

• Standard: $4.60/month

• Premium: $6.20/month

11. Salesforce Einstein

Source: Salesforce.com

Salesforce AI, powered by the Einstein platform, integrates into the Salesforce ecosystem to deliver personalized, predictive, and generative AI solutions.

With tools for sales, customer service, marketing, and commerce, Einstein AI uses customer data to create actionable insights and streamline workflows.

Its Einstein Copilot offers a conversational AI assistant for real-time interactions. It supports customer service reps, sales teams, and marketers by automating tasks, generating insights, and providing guided responses grounded in trust and security through the Einstein Trust Layer.

Pricing

• Starter Suite: $25/month – Simplified setup and onboarding, lead and opportunity management, and email integration

• Pro Suite: $100/month – Greater customization and automation capabilities, sales quoting and forecasting

• Enterprise: $165/month – Includes all Pro Suite features, advanced pipeline management, conversation intelligence

12. Trello

Source: Trello.com

Trello is a project management tool for task and project organization. It offers boards, lists, and cards as visual structures to track project progress, assign tasks, set due dates, and manage files.

Trello’s AI and automation capabilities help streamline workflows by allowing users to set custom commands which makes it easy to automate repetitive tasks.

The platform integrates with other work tools through Power-Ups. With Trello, teams can keep everyone accountable, track productivity, and manage tasks.

Pricing

• Free: $0 – Unlimited cards, up to 10 boards per workspace

• Standard: $5/month – Unlimited boards, advanced checklists, custom fields

• Premium: $10/month – Calendar, timeline, and map views

• Enterprise: $17.50/month – Organization-wide permissions, public board management, SSO

13. Zoho CRM

Source: Zoho.com

Zoho offers a suite of AI-powered business tools to support operations across various departments which includes CRM, email, accounting, customer support, and project management.

With a focus on privacy and customization, Zoho allows businesses to automate routine tasks, analyze data for actionable insights, and foster collaboration.

Zoho’s AI features improve productivity by automating responses, personalizing customer interactions, and supporting decision-making through analytics.

Pricing

• Standard: $20/month – Includes mass email, custom fields, workflows, sales forecasting

• Professional: $35/month – Adds features such as blueprint, CPQ, inventory management, webhooks

• Enterprise: $50/month – Incorporates advanced capabilities like Zia AI assistant, territory management, custom modules

• Ultimate: $65/month – Offers enhanced features, extended AI capabilities, advanced customization, data storytelling

14. QuickBooks with AI Features

Source: Quickbooks.intuit.com

QuickBooks is an AI-powered accounting tool designed for financial management for businesses. It lets users to track expenses, customize invoices, manage cash flow, and generate reports, all from a centralized platform.

With cloud-based access, QuickBooks provides flexibility by allowing data access from any device. Additionally, it automates invoice reminders, receipt tracking, and report generation to help users save time and improve accuracy.

Pricing

• Simple Start: $9.50/month – Track income and expenses, send custom invoices, connect your bank

• Essentials: $14/month – Includes Simple Start features plus bill management, employee time tracking

• Plus: $20/month – Adds inventory tracking, project profitability tracking, recurring transactions

• Advanced: $38/month – Advanced tools for business insights, analytics, and automation

15. Hootsuite

Source: Hootsuite.com

Hootsuite provides an AI-powered platform for social media management. Features include scheduling posts, suggesting optimal posting times, and offering advanced analytics for performance tracking.

Hootsuite’s OwlyWriter AI also helps in content creation by generating captions and repurposing top-performing posts.

Additionally, Hootsuite’s social listening tools track brand mentions and sentiments across channels, while its unified inbox facilitates efficient customer interaction.

Pricing

• Professional: $99/month – 1 user, 10 social accounts, unlimited post scheduling, AI content generation

• Team: $249/month – 3 users, 20 social accounts, includes all Professional features plus team roles, permissions.

• Enterprise: Custom pricing – Starts at 5 users and 50 social accounts, with advanced tools for approval workflows, content libraries, and automated engagement.

Unlock smarter decisions with Odin AI—try it for free!

Benefits of AI Tools for Businesses

AI-powered features offer businesses a range of advantages, from automating repetitive tasks to delivering valuable data insights through artificial intelligence and machine learning.

These tools enhance productivity, support better decision-making, reduce operational costs, and boost customer satisfaction by enabling personalized interactions.

Increased Productivity

AI tools drive productivity by automating time-intensive tasks such as:

• Email campaigns automation

• Follow-ups automation

• Social media scheduling automation

• Automatic transcription of meetings

This lets teams prioritize strategic goals. For instance, AI-powered writing assistants like Odin AI help businesses create blog posts, social media posts, and reports efficiently by leveraging natural language processing to refine grammar, adjust tone, and offer style suggestions in real time.

Better Decision-making

Artificial intelligence aids decision-making by:

• Processing large datasets

• Identifying patterns

• Predicting future trends

This allows businesses to make more data-driven decisions. For example, the DreamHost AI Business Advisor evaluates performance data to provide actionable insights based on historical trends which helps companies target areas for improvement and set informed goals.

Cost efficiency

AI tools bring cost efficiency by automating functions that typically require more personnel and time, such as customer support and financial management. AI-powered chatbots handle customer inquiries round-the-clock which reduces the need for extensive support teams.

Accounting tools like Xero and QuickBooks manage invoicing and payroll tasks. This decreases the likelihood of costly errors and lowering expenses tied to manual processing.

Improved customer satisfaction

AI tools enhance customer satisfaction by delivering fast, personalized service, which leads to stronger customer relationships.

Odin AI gives instant responses to inquiries and allows tailored communications based on customer history.

This improves the customer experience by addressing individual needs promptly, while human agents can focus on more complex issues.

Automate your tasks effortlessly with Odin AI—join us today.

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Best Practices and Techniques for Implementing AI-Powered Tools

Using artificial intelligence can improve your business operations, especially with AI-driven solutions that automate tasks and streamline processes.

However, careful planning is important to guarantee these tools integrate smoothly and deliver value. Here’s a guide to help you start using AI-powered tools effectively.

Set Clear Goals

Before implementing AI tools, it’s important to define your objectives. Knowing your goals helps you choose the best AI tools and understand how they’ll fit within your workflow.

Whether you’re using machine learning for data analysis or social media management to enhance customer interactions, clear goals make the integration process smoother.

For instance, if your goal is to use AI for data management or customer relationship management, outline specific objectives like:

• Reducing manual workload

• Improving response times

• Optimizing resource allocation

Assess your current processes to identify areas where AI can have the most significant impact.

Start Small

It’s wise to start with a pilot project before deploying AI tools across your entire business. Starting small allows you to evaluate the tool’s effectiveness and troubleshoot any issues on a manageable scale.

Choose one team or task to begin, such as using an AI-powered writing assistant for content creation or a chatbot for customer support.

Get Everyone Involved

Successful AI implementation relies on engaging the people who will use these tools daily. Involve your team members in the process, offer training, and make sure they understand the tool’s functionality.

Business leaders and IT support should also participate, as their insights can make the transition smoother.

Providing training for employees—especially those in customer service, project management, or data management—helps them make the most of AI-powered features.

Encourage open feedback, as insights from your team can guide necessary adjustments and help overcome initial challenges associated with the learning curve.

Ensure Compatibility with Current Tools

For efficient AI integration, your AI-powered tools should work well with existing systems, like your CRM, Google Docs, or project management platforms. Good integration minimizes manual work, which improves productivity and guarantees smoother operations.

Check for compatibility with platforms such as:

• HubSpot

• Google Calendar

• Slack

• Google Meet

• Microsoft Teams

Collaborate with IT to guarantee seamless integration and address technical challenges early on. Well-integrated AI solutions not only improve workflow but also streamline data sharing and usage across departments.

Keep Track of Results

Once the AI tool is in use, monitor its performance to assess if it’s helping achieve your goals.

Regular evaluation allows you to make adjustments, optimize usage, and guarantee that the tool is delivering expected outcomes, such as:

• Improved customer interactions

• Faster project completion

• Better insights from data

Set up metrics like time saved, improvements in customer relations, or enhancements in data insights. Collect feedback from users and review performance regularly to identify opportunities for further optimization.

Handle the Learning Curve

AI tools often require time and training for employees to master, so it’s important to provide the right support for a smooth transition.

A well-structured knowledge base with user guides, feature tutorials, and ongoing support enables your team to navigate the learning curve and fully leverage AI-driven solutions. This centralized resource helps employees quickly find answers to common questions.

Be Ready to Adjust

AI tools continually evolve with new features and updates, so staying flexible is essential. Be open to exploring new functionalities as they become available, and periodically reassess how the tool aligns with your business needs.

As AI technology progresses, adapting your strategy can keep your business competitive and responsive to market trends.

Stay informed about updates, explore how new features could enhance current processes, and align the tool’s capabilities with your evolving business goals.

Regularly reviewing your AI setup guarantees that it continues to meet your requirements and supports long-term growth.

Discover AI-powered solutions tailored for your business—sign up.

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Applications of AI Tools for Businesses

AI tools offer numerous applications across different business functions, from automating tasks to providing data-driven insights. These tools help businesses improve efficiency, boost productivity, and enhance customer engagement.

Whether managing schedules or running targeted marketing campaigns, AI-powered tools play a vital role in shaping modern business operations.

Here are some of the key ways artificial intelligence can be applied in businesses today.

Meeting Transcriptions and Summaries

Tracking meeting discussions is essential for many businesses, especially in larger teams or remote setups. AI tools, such as Odin AI’s meeting assistant, automatically transcribe and summarize meetings. It captures key details without the need for manual note-taking.

With AI models handling transcription, businesses can efficiently manage meeting records and improve team communication. This is especially beneficial for small business teams that need streamlined, consistent communication to stay productive.

Customer Relationship Management (CRM)

AI-powered CRM tools, like Odin AI’s CRM solution, enable businesses to manage customer interactions by providing data-driven insights. These tools use advanced AI models and machine learning to:

• Analyze customer conversations

• Understand needs

• Automate responses

Businesses can personalize customer experiences, automate follow-ups, and predict customer needs accurately.

By integrating AI-powered chatbots into CRM, companies can offer quick, personalized responses around the clock.

For small businesses, AI-driven CRM systems provide scalable solutions that improve customer relationship management without requiring a large team.

Human Resources and Employee Onboarding

In HR, artificial intelligence assists in streamlining recruitment and onboarding processes. Platforms like Odin AI’s HR suite automate:

• Resume screening

• Schedule interviews

• Offer training modules

This makes it easier to onboard new hires effectively. AI’s ability to analyze large datasets guarantees that the best candidates are identified quickly. Small businesses benefit by improving recruitment speed and guaranteeing a smooth onboarding experience, even with limited HR resources.

Finance and Bookkeeping

AI-powered tools like Odin AI’s finance manager handle essential tasks such as invoicing, payroll, and expense tracking. These tools use machine learning and data analysis to:

• Identify spending patterns

• Generate reports

• Support better financial decisions

By automating routine financial tasks, AI reduces human error, enhances accuracy, and saves time. With real-time insights, companies can make informed financial decisions that support sustainable growth.

IT Management

IT departments benefit from AI tools that help monitor networks, detect issues, and optimize performance.

Tools like Odin AI’s IT assistant utilize machine learning to oversee system security, network health, and prevent potential disruptions.

AI-powered tools in IT management enable teams to handle complex tasks and automate security protocols.

This is particularly useful for small businesses that may lack a large IT team but need efficient, reliable network management.

Marketing Campaigns

Marketing teams leverage AI-powered features to improve campaign effectiveness by analyzing customer behavior and adjusting content accordingly. Platforms like Odin AI’s marketing assistant use artificial intelligence to:

• Track social media posts

• Automate content scheduling

• Create personalized campaigns based on customer insights

Take control of your data with Odin AI—try it for free!

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The Power of Odin AI Tools in Modern Business

Odin AI stands out as the ultimate AI solution for businesses looking to streamline operations, enhance decision-making, and boost customer engagement.

With cutting-edge capabilities, Odin AI leverages the power of large language models to process data efficiently, predict customer needs, and even adjust writing tone for clear and compelling communication.

Designed to integrate seamlessly with existing systems, Odin AI fits smoothly into business workflows.

From AI-driven writing assistants that improve content creation to CRM platforms that personalize customer interactions, Odin AI equips businesses with tools that go beyond traditional capabilities, setting a new standard in productivity and customer satisfaction.

Book a demo today to discover how Odin AI can transform your business operations and drive growth.