Recruitment processes today demand efficiency, precision, and the ability to swiftly adapt to a competitive talent market. Recruiting automation has become a game-changer, allowing companies to streamline their hiring efforts, reduce time-to-hire, and improve the overall candidate experience. This blog aims to guide you through building a powerful recruitment assistant using Odin AI, a cutting-edge tool designed to automate complex tasks, like sourcing candidate profiles directly from LinkedIn.
Odin AI stands out for its robust capabilities in recruiting automation, offering tools that can revolutionize how businesses approach talent acquisition. By utilizing Odin’s Flows and triggers, users can automate repetitive tasks, freeing up valuable time for more strategic activities. Whether you’re looking to integrate AI recruiting automation or simply seeking to enhance your existing recruiting process automation, Odin AI provides a versatile platform to meet those needs.
This blog will walk you through the process of creating a recruitment assistant using Odin AI, from configuring flows to optimizing search queries and fetching LinkedIn profiles. By the end of this guide, you’ll have a fully functional tool that not only enhances your recruitment efforts but also showcases the true potential of recruiting automation software.
Ready to level up your hiring game? Try Odin AI today!
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Understanding Flows and Triggers in Odin AI
What Are Flows?
In the world of recruiting automation, flows are the backbone of any automated task within Odin AI. Think of flows as a series of instructions or steps that guide Odin AI through the execution of a specific process. These processes could range from sourcing candidate profiles to sending out recruiting email automation messages, all tailored to streamline your recruiting process automation.
There are two primary methods for building a flow within Odin AI.
Pre- Populated Templates
The first method involves using pre-populated templates that come with Odin AI. These templates are designed to cover common automation scenarios, such as,
- Send Odin AI Agents welcome email to MailChimp new subscribers
- Tweet new WordPress posts with Odin AI Agents
- Odin AI SMS Customer Service Agent
- Tweet engaging content using Odin AI Agents
- Translate RSS with Odin AI Agents and Tweet it
- Odin Action Trigger
(Note: We will be updating more automation flows shortly.)
This allows users to quickly deploy a functional flow with minimal setup. This is particularly useful for those who are new to recruiting automation software and want to get started quickly.
Build From Scratch
The second method is building a flow from scratch. This option offers complete flexibility, allowing you to tailor every aspect of the flow to your specific needs. Whether you’re creating a flow to automate complex recruiting automation tools or designing a custom solution for a unique automation, starting from scratch ensures that the flow is perfectly aligned with your goals. This approach is ideal for advanced users who require a more personalized automation experience. Custom flows can help hiring managers streamline their workflows, manage candidate evaluations, and access valuable candidate insights to make informed hiring decisions.
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Introduction to Triggers
In recruiting automation, triggers are essential for initiating and managing automated tasks within Odin AI. A trigger is an event or condition that activates a flow, prompting Odin AI to execute the predefined actions. Configuring the right triggers ensures your recruiting automation software operates efficiently, responding to events in real-time or on a set schedule.
There are three main types of triggers in Odin AI: automatic, manual, and scheduled.
Automatic Triggers
- These triggers start a flow as soon as a specific event occurs. For example, when a candidate applies through your recruiting automation platform, an automatic trigger can initiate a hiring automation flow to process their application and send a confirmation email. This ensures immediate response in your automation recruiting processes.
- These triggers start a flow as soon as a specific event occurs. For example, when a candidate applies through your recruiting automation platform, an automatic trigger can initiate a hiring automation flow to process their application and send a confirmation email. This ensures immediate response in your automation recruiting processes.
Manual Triggers
- Manual triggers allow you to start a flow at your discretion. This is useful in recruiting process automation where human oversight is needed. For instance, after reviewing candidates, you can manually trigger a flow to send interview invitations, providing flexibility in your recruiting automation tools.
- Manual triggers allow you to start a flow at your discretion. This is useful in recruiting process automation where human oversight is needed. For instance, after reviewing candidates, you can manually trigger a flow to send interview invitations, providing flexibility in your recruiting automation tools.
Scheduled Triggers
- Scheduled triggers automate tasks at specific times, ideal for recruiting email automation. You can set a scheduled trigger in Odin AI to execute your recruiting automation flow at the optimal time, ensuring timely and consistent outreach.
Configuring these triggers in Odin AI is straightforward, allowing you to tailor your recruiting automation software to your specific needs, whether you require immediate, manual, or scheduled automation.
Make recruitment a breeze—start using Odin AI now!
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Step-by-Step Guide to Building the Recruitment Assistant
Step 1: Creating the Flow
To start building your recruitment assistant, the first step is to create a new flow from scratch within Odin AI.
This process begins by navigating to the Flow builder screen via Odin Actions > Create.
Once you’re in the Flow builder, you have the flexibility to design a custom recruiting automation process that meets your specific needs. Custom flows can significantly help recruiting teams manage the overwhelming volume of candidate information more efficiently, enabling them to make quicker and more effective hiring decisions.
Next go to ‘AI Events’ section and select ‘Odin Action’
It’s crucial to give your flow a clear and descriptive name, as this will help you and your team easily identify and manage it later.
For instance, naming your flow ‘Recruitment Helper’ clearly indicates its purpose—streamlining your recruiting process automation.
Additionally, providing a detailed description of what the flow is designed to do will ensure that anyone using your recruiting automation platform understands its function and intent.
‘Find a set of LinkedIn profile URLs based on an input search query’
Configuring the Search Criteria
Once your flow is created, the next crucial step is configuring the search criteria within Odin AI.
This involves setting up ‘input fields’. These input fields are essential for narrowing down your search and ensuring that Odin AI retrieves the most relevant candidate profiles, aligning with your recruiting automation objectives.
To configure these fields, click on ‘+Add item’ and add a new input field.
Name: Search Query
Description: A description of the criteria based on which profiles are found.
(This helps the LLM understand what this field is and improves it’s ability to identify and extract information that best fits this field.)
After setting up the input fields, it’s important to test the trigger using mock data. This step is critical to ensure that the flow works accurately and as intended.
In order to test the trigger, click on ‘Use Mock Data’ option below.
Testing the trigger with sample inputs helps identify any issues early on, allowing you to make adjustments before the recruiting automation goes live. By validating the process with mock data, you can confidently proceed, knowing that your recruiting automation software is configured to deliver the desired results.
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Step 2: Optimizing Search Queries with Odin AI Agents
After configuring the search criteria, the next step is to optimize your search queries using Odin AI Agents. These agents are designed to take simple input queries and translate them into more effective, optimized search terms that yield better results in your recruiting automation process.
To begin, click on + box under trigger > Type Odin AI Agent in Select Step Search Box> Click on Odin AI Agent
Set the ‘Action’ > Instruct Odin AI
Selecting the Right AI Agent
Navigate to the Agents dropdown.
Here, you’ll find a list of all default agents provided by Odin. If you’ve created any custom agents for your project, they will also be listed in this dropdown.
For optimizing search queries,
select the “AI Simple Agent” from the list.
This agent is specifically designed to refine basic input queries into more targeted search terms, enhancing the effectiveness of your recruiting automation process. By refining these search terms, the AI Simple Agent significantly improves the overall recruiting processes, making them more efficient and unbiased.
Instruction- Inserting the Search Query
After selecting the appropriate agent,
in the ‘Instruction’ section > Trigger > insert the search query ‘sample- data’ that was set up during the trigger configuration step.
This query is the foundation for what the agent will optimize.
Provide a set of detailed prompts or instructions to guide the agent. These prompts will help the agent understand what the expected output should be, ensuring that the refined search term aligns with your specific recruitment needs
‘Create a version of this as a query that will be used on Google to do lead prospecting. You will be looking for professionals, so you should format your query as a job description.
The query should be simple.
Only add experience to the query if it’s already given in the context.
Respond with just the query. Do not include quotation marks in the response’.
Choosing the Output Format
Decide on the format for the agent’s response. For most recruitment-related tasks, select ‘normal text output’ is sufficient, as it allows for clear and concise results.
Testing the Agent’s Optimization
Before proceeding, test the AI agent’s output with the provided search query.
Click on “Test Step’
This step is crucial to confirm that the agent is optimizing the query as intended. If the results are satisfactory, you can move on to the next step in the flow. If not, you may need to adjust the prompts or refine the query further.
Take your hiring to the next level—start with Odin AI!
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Step 3: Candidate Sourcing: Fetching LinkedIn Profiles Using Odin AI Tools
Introducing the Odin AI Tools Piece
The next critical step in your recruiting automation process is utilizing the Odin AI Tools piece. This versatile toolset is designed to perform various tasks that can significantly enhance your recruitment capabilities, making it an essential component of your recruiting automation software.
To begin, click on the “+” box to add a new step, then select Search > Odin AI Tools.
A drop-down menu will appear, presenting various task options.
Selecting the ‘Get LinkedIn Profile’ Task
One of the most powerful tasks within this toolset is the ‘Get LinkedIn Profile’ function. This task is specifically designed to source candidate profiles directly from LinkedIn based on job postings and descriptions, making it a valuable asset in your recruiting process automation.
Since you have already optimized your search query using the AI Simple Agent, the next step is to input this refined query into the Odin AI Tools piece.
Configuring the Search Query
To configure the search query,
Click on Search Query in the Odin AI Tools interface. Then, click on the “>” arrow beside Instruct Odin AI, followed by the “>” arrow beside Message.
Finally, insert the refined query, labeled as ‘response: ‘Sample Data lead,” into the appropriate field.
This configuration is crucial as it ensures that the profiles fetched meet the exact specifications required for your recruitment needs, further optimizing the effectiveness of your recruiting automation tools.
Setting Limits on Profiles Fetched
It’s important to control the number of profiles that the system retrieves to ensure the results are manageable and relevant.
Set the profile limit to 10
Setting the limit to 10 profiles allows you to focus on a select group of candidates rather than being overwhelmed by too many options.
Testing and Running the Loop
As with previous steps, it’s crucial to test this part of your recruiting automation flow to ensure that the Odin AI Tools piece functions as expected.
Select the ‘Test Step’ option below and wait for the results.
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Step 4 Setting Up the Loop to Process URLs
Once verified, you can ‘Set up a loop’ within the flow to handle each URL generated by the Get LinkedIn Profile task. This loop will iterate through all the URLs, allowing you to process each profile individually.
Click on the “+” box to add a new step, then select Search and type ‘Loop’.
Upon selecting Loop > click on items> insert Get LinkedIn Profiles > Test Step.
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Step 5 Extracting Email IDs from LinkedIn Profiles
Expanding the Flow to Extract Email IDs
To make your recruitment process even more efficient, the next step is to extract email IDs associated with the LinkedIn profiles you’ve already fetched. This will streamline communication with potential candidates, saving time and effort.
To begin with click on ‘+ box’ below ‘Odin Response Card’ to add a step, then search and click on ‘Odin AI Tools’
Set the ‘Action’ > ‘Seek Contact’
Select ‘API Type’ > ‘LinkedIn Email Finder’
Select ‘URL’ > Click on ‘>’ arrow beside ‘Loop on Item’ and insert ‘Item’
Now it’s time to Test this step and see if it works
Start hiring better with Odin AI—it’s easier than you think!
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Step 6 Adding a Response Card Inside the Loop
After setting up the Seek Contact, the next step is adding a Response Card.
To do this click on the + box in the loop below Seek Contact > Search Odin Response Card.
The purpose of the Response Card is to provide updates on the flow’s progress and display the fetched URLs directly in your chat interface. This helps manage the hiring processes more effectively by keeping you informed about each stage of the recruitment flow.
To configure the Response Card, select ‘Actions’ > ‘Send Message’
In the Message Box, click on ‘>’ arrow beside ‘Loop on Item’ and insert ‘Item’ and ‘Test Step’
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Step 7 Publishing and Running the Flow
With all components of your recruiting automation flow now configured and tested, the next step is to ‘Publish’ the flow.
Click on the ‘Publish’ option to finalize your setup.
This will make it active and ready for use in your recruitment process.
Now, navigate to the ‘Actions Tab’ on the left side of the Odin AI interface and locate the flow you’ve just built.
Click on ‘Run’ in the Recruitment Helper Box and type in your search query and hit ‘Confirm’.
For example,
AI Engineer with 3 years of Experience in the US
After this, the system will redirect you to the chat interface. Here, the Automator begins executing the action and fetching candidate profiles from LinkedIn.
The profiles that match your search criteria are then listed directly in the chat. This allows you to review the candidates quickly and proceed with any further steps, such as reaching out to them or adding them to your recruitment pipeline.
This tutorial has walked you through each step of creating a powerful recruitment assistant with Odin AI. By following these instructions, you’ve built a tool that significantly simplifies your hiring process, helping you connect with top talent more effectively.
Make recruitment simple—get started with Odin AI!
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Give Odin AI A Try
We understand how overwhelming and time-consuming the hiring process can be. Sifting through countless profiles, reaching out to candidates, and managing responses—all while trying to find that perfect fit for your team—can feel like an uphill battle. That’s where Odin AI steps in, your trusted partner in recruitment automation.
With Odin AI, you’re not just automating tasks; you’re reclaiming your time. We’ve crafted a tool that doesn’t just make your job easier—it transforms how you connect with talent through recruitment automation. Whether you’re searching for that standout candidate or managing a large-scale recruitment drive, Odin AI takes care of the heavy lifting, so you can focus on what really matters: building relationships and growing your team.
At the end of the day, recruitment isn’t just about filling positions—it’s about finding people who will help your company thrive. Let Odin AI help you make those meaningful connections. Because every candidate is more than just a profile—they could be the heart of your company’s future.
Have more questions?
Contact our sales team to learn more about how Odin AI can benefit your business.
FAQs
Recruiting automation is the use of technology to automate tasks in the hiring process, like finding candidates and sending emails. Tools like recruiting automation software help make hiring faster and easier.
Odin AI helps with recruiting automation by automating tasks like finding LinkedIn profiles and organizing candidate information. This makes the recruiting process automation more efficient.
Recruiting automation software automates tasks like sourcing candidates, scheduling interviews, and sending follow-up emails. This software, like Odin AI, makes the hiring process smoother and faster.
Yes, Odin AI can automatically fetch LinkedIn profiles using its Odin AI Tools. This is part of how recruiting automation tools make finding the right candidates easier.
Yes, Odin AI is great for small businesses. It offers recruiting automation features that help small teams handle hiring tasks efficiently, just like larger companies.
Using recruiting automation software like Odin AI saves time by automating repetitive tasks. This allows you to focus on more important parts of the hiring process.
To start with Odin AI for recruiting automation, you simply set up your flow with Odin AI Tools and configure it to fit your hiring needs. It’s easy to use and makes the hiring process faster.
Yes, you can customize Odin AI to fit your specific recruiting automation needs. You can set up search criteria, choose how many profiles to fetch, and exclude specific URLs, making the tool very flexible.
Odin AI improves the hiring process by automating tasks like sourcing candidates and managing communications. This makes your recruiting process automation more effective and less time-consuming.
Key features of Odin AI include automatic profile sourcing, AI-driven search optimization, and customizable flows. These features make it a powerful tool for recruiting automation.
